Dear Club Treasurer: Congratulations on being elected! You’ve attended your club officer training session and know that your primary job is to monitor the financial health of your club. You might have paid some bills already, and it’s time to collect your first round of club dues. On-time payment of membership dues for a minimum of 8 members (at least three of whom must be renewing members) before the deadline of October 1 in fall and March 31 in spring is required for your club to achieve Distinguished Club Program (DCP) Goal #10a. This also makes sure your club and competitors are in good-standing for Area, Division, and District Contests.
If this is your first term as Treasurer, you may not be familiar with how to bill your members and how to get those payments in to Toastmasters International, but fear not! We’re here to help.
Sending Renewal Invoices to Members Using Free Toast Host
If your club uses Free Toast Host for your website, your club’s website administration page will allow you to send each existing member an invoice for their semi-annual dues renewal. With the help of your club’s webmaster, access the Admin Console and choose the Dues Management dropdown. This control panel will let you format your invoice, preview your invoice, and track member payments.
Now that you have member payments coming in, what’s next? To send your payments to Toastmasters International, follow these steps:
- Log on to toastmasters.org, and choose Leadership Central, then Club Central.
- Click on your club name and then the Submit Payment button.
- Click the Add to Cart button next to each member payment you will be submitting, then click Continue to Payment button once you’ve added all the member names.
- On the Submit Payment screen, enter in your club’s credit/debit card info and click Submit Payment.
Congratulations! You’ve submitted your first dues payments and your club is on its way to achieving goals in the Distinguished Club Program. Go you!